Saffron Cascade - Proving Policy Compliance

 
As an employer you have a legal and corporate commitment to ensure that your staff read and understand your company’s policies and procedures. Unfortunately, while most companies invest many hours in debating and drawing up these policies, all too often they simply end up gathering dust in the company handbook or are lost in a sea of data within the company's intranet.
 
This is a lose:lose situation
 
Employees do not have the protection they deserve, and the company and its senior managers are often defenceless from prosecution if anything goes wrong. So how do you make sure that the right information gets to the right people at the right time - AND prove to auditors and regulators that they have read and fully understood it? Because nothing else is sufficient for effective governance.
 
Exert the ultimate control - where it matters most
 
Saffron Cascade is FDH’s latest web-based, software solution designed to assist both Human Resources (HR) and Compliance Managers in making sure that employees across the organisation are all fully aware of the latest company policies - and comply with them. Saffron Cascade ensures that everyone understands the meaning and implications of each company policy, rather than just acknowledging its receipt, by mandating that each employee reads the designated policy. They must then complete an on-line test, with a test score pass mark set to measure that they have fully understood its meaning. On passing, within the allocated time, each employee can then accept the policy.
 
As well as delivering sound regulatory control, Saffron Cascade provides complete visibility and accountability with detailed reporting, tracking employee comprehension through to acceptance of the policy. Saffron Cascade also avoids the expense of unnecessary communication and presents ‘best practice’ policy management to an agreed quality standard, reducing the risk of non-compliance.
 
 
Seven steps to policy enforcement with
  • Set up site tree - aligned to organisation’s infrastructure
  • Develop company policies - set tests, allocate pass rates and time parameters for acceptance, automate policy reminders and manager alerts
  • Allocate policy as relevant
  • Employees receive policies relevant to them - with time allocated to view, read and understand
  • Employees must take a comprehension test- and re-take it if they initially fail. Alerts can be sent to managers if required
  • The manager reviews policy acceptance and understanding
  • An audit trail of policy and user-history is maintained and updated “Half of the companies surveyed admitted that employees do not fully understand how to access current versions of policies and procedures or other critical corporate information.

Key Benefits

As organisations struggle to combat the growing overload of employee communication,Saffron Cascade offers a simple, but effective centralised management solution for policy control. Its extensive range of features includes:
 
• Easy to use graphical display
 
allows managers to design the company’s policy management process, including how policies are created and/or updated, which teams/employees they will be distributed to and what the deadlines for adherence will be. They can also develop the associated comprehension tests and relevant pass marks and import existing policies
 
• Fully customisable to the organisation
 
the system can be completely tailored to  suit any corporate infrastructure. By mapping the organisation as a ‘tree structure’, policy implementation can be managed and analysed at any level from operating company or department right down to an individual team or user
 
• Effortless conformance control
 
Employees must complete tests to ensure that they have accepted and understood a policy. These tests can be taken more than once, if required. In the event of multiple failures the relevant team managers can be automatically notified, so that any weaknesses or gaps in knowledge can quickly be controlled and rectified
 
• Clear and detailed reporting
 
managers can analyse performance and create in-depth reports, with clear graphical illustrations, across many key areas, including:
  • Policy relevance by department/employee
  • Test success rate per policy/failure rates
  • Test times
  • Employee feedback on policy
  • Pending policies per employee
• Secure and effective information exchange
 
using a secure web-based interface, with tailored access rights, policies can be automatically updated online, changes made and any related policy history noted. The system also ensures that all policies are accessible so that staff can find and view the policies in accordance to their administration rights. 
 
 
Fretwell Downing Hospitality
Brincliffe House
861 Ecclesall Road
Sheffield
S11 7AE